Enrollment paperwork, complete
Will checks the documents each family sent, asks for what’s missing on the channel they use and checks it off the front office list.
Will
Right now, you’re the one chasing every enrollment document.
Will works in your front office’s Gmail, WhatsApp, Google Calendar and spreadsheets. It checks enrollment documents, reminds each family what’s missing, answers everyday questions and follows up with the school’s suppliers.
SSôniaschool office
Hey Will, check the documents for the new enrollments.
Willdone
GmailOpened what the 12 new families sent
Google SheetsChecked each document against the front office list
WhatsAppAsked 4 families for what was missing
Google CalendarBooked interviews with the 8 complete families
Done.8 enrollments complete and 4 families told what’s missing. On Friday, I’ll check again and close the list.
Example · Escola Bem-te-vi (fictional), a 70-person school, from preschool through 9th grade.
Today, without Will
Every back-and-forth becomes Will’s work.
This is the back-and-forth of an ordinary day. Will takes all of it on and tells you when it’s done.
Your day so far5back-and-forths
- Answered three emails about pickup time
- Listed the families still missing their re-enrollment contract
- Explained the 2nd grade supply list again
- Asked the supplier for the new uniform delivery date
- Chased the principal’s signature on five contracts
Leave the reminders to me. Enrollment closes on time.
What Will takes off your plate
Families’ questions answered
Schedules, supplies, uniforms and the school calendar: Will answers based on the school’s notices and says which notice the answer came from.
Meetings and events scheduled
Will finds a time that works for the teachers in Google Calendar, invites the families and sends a reminder the day before.
The school’s suppliers
Uniforms, supplies, maintenance and transportation: Will chases each supplier on deadlines and open items and gives the front office the new date.
Tuition on track
Will checks tuition against what hit the bank through Open Finance (regulated by Brazil’s Central Bank) and gently reminds any family that’s behind.
Quick guide
AI for schools: 5 practical uses for the school office
At a school, AI helps you write clear announcements, organize enrollment and re-enrollment and reply to parents and guardians faster. Here are five things Will does in email, WhatsApp and the school office’s spreadsheets. With data on students who are minors, Will sees only what the school allows.
- Clear announcements for parentsWith the details of the event or the change, Will writes a short announcement with the date, time, what to bring and whom to ask, and sends it by email and WhatsApp.
- Re-enrollment FAQsWill gathers the questions that came in last year and writes short answers about deadlines, documents, tuition increases and sibling discounts. During re-enrollment, it answers each family with them.
- Documents by school levelWill sends each family the enrollment document list for the right level, from preschool through middle school, including what changes for students transferring from another school, and follows up on anything missing.
- A caring reply to a worried familyWill answers the question with care and schedules a conversation with the coordinator, without promising anything before the school decides.
- The parent meeting agendaWill puts together a short agenda, the announcements that can’t be left out and the likely questions with the school’s answers, and sends the invitation through Google Calendar. It gets easier to stay on time.
For the questions that keep coming back, Will uses what the school has already written and points to the announcement each answer came from: see how Will knows your school.
Work with Will
Will inside the system you use
Will works on the screen you already use, does the work and records every step.
Support inboxInboxWaitingResolved
| From | Subject | Received | |
|---|---|---|---|
| Ana Paula R. | Where’s my order #1842? | 09:02 | |
| Marcos T. | Size exchange | 08:47 | |
| Casa Aurora | Invoice | yesterday | |
| Loja Bem-te-vi | Delivery date | yesterday | |
| Empório Sul | Copy of the boleto (bank slip) | yesterday | |
| Clara M. | Gift for the 12th | yesterday | |
| Ateliê Norte | Wholesale order | Mon |
7 of 31 open conversations‹ 1 2 3 … ›
Where’s my order #1842?
FromAna Paula R.
Order#1842 · Waiting on supplier
Last purchaseAugust
ReplypendingsentYouWill
History
09:02Ana Paula asked about the order
09:05Bia asked Will for the reply
09:06Will found the Têxtil Norte email
You work in the system, and Will stays beside you with the context.Will does it in the system and records every step. Browser inside Will
The features behind it
The parts of Will that do this work. Each one has its own page.
A day with Will
Example: Escola Bem-te-vi (fictional), a 70-person school, from preschool through 9th grade.
Today
S
Sôniaschool office
How many families still owe the re-enrollment contract?
Will
It’s 41, based on what’s come in so far. Eighteen are in grades 6 to 9, and their deadline is Friday.
S
Sôniaschool office
Can you remind those eighteen?
Will
Reminded each one on WhatsApp, with the Friday deadline. Six have already sent the signed contract.
Example · fictional company and data
In the systems you already use
- WhatsApp
- Gmail
- Google Calendar
- Google Sheets
- Open Finance
Use another system? If it has a login, Will uses it too. See all systems.
The teams that use it most
Frequently asked questions
Does it work with our school management system?
Yes. Will works with the front office’s email, WhatsApp, Google Calendar and spreadsheets, with ERPs like Omie and Conta Azul, and with banks through Open Finance. And if your school system has a login, Will uses it too.
Does Will answer families?
It answers everyday questions based on the school’s notices and says which notice each answer came from. Teaching matters and sensitive cases go straight to the academic coordinators.
What about student data?
Data on children and teens has its own rules under the LGPD, Brazil’s data protection law. Will works on the school’s admin side, and each person sees only what they should. You decide what Will does on its own and what it brings to you, and everything gets a receipt. The details are in Security and LGPD.
What about messages from families on WhatsApp?
Will handles the school’s WhatsApp: it answers questions, sends reminders and logs every conversation under the right family.
Start with what you chase by hand.
Plans tailored to your company. Tell us what takes up most of your team’s day, and Will starts there.