Suppliers chased at the right time
Will asks for confirmation before the deadline and chases whoever hasn’t replied, by email or WhatsApp, without you having to remember.
Will
Right now, you’re the one chasing suppliers.
Will reads supplier emails and messages, matches each purchase to customer orders in Bling and chases anyone about to run late, over Gmail or WhatsApp. When a date changes, it updates the order and tells everyone who depends on it.
CCaiopurchasing
Hey Will, get quotes for 400 meters of percale from our usual suppliers.
Willdone
BlingSaw the percale runs out in 12 days
GmailAsked our 3 usual suppliers for quotes
WhatsAppChased the one that hadn’t replied by noon
Google SheetsBuilt a price, lead time and shipping comparison
Done.Best of 3 quotes: 6% below the last purchase, delivered in 10 days. The comparison is already on the purchase card.
Example · Lume Casa (fictional), a home-goods online store with 38 people.
Today, without Will
Every back-and-forth becomes Will’s work.
This is the back-and-forth of an ordinary day. Will takes all of it on and tells you when it’s done.
Your day so far5back-and-forths
- Searched my email for Têxtil Norte’s confirmation
- Counted how many orders depend on the linen
- Sent "any update?" for the third time
- Updated the date in the spreadsheet
- Told Marina the date had changed
I’ll chase them. The new date goes straight onto the order.
What Will takes off your plate
One purchase, many orders
Before you promise a date, see in Bling which customer orders depend on each purchase.
New date, orders updated
When a supplier changes a date, Will updates the purchase and the affected orders and lets operations and customer service know.
Quotes side by side
Will asks your usual suppliers for quotes and builds a comparison of price, lead time and shipping in a spreadsheet.
Every supplier’s track record
Who replies fast, who runs late and what was agreed, with the emails as the source.
Quick guide
AI for procurement: 5 practical, everyday uses
In purchasing, AI helps you compare quotes, remember what each supplier promised and follow up at the right time. Here are five things Will does in the ERP, Gmail and WhatsApp. Prices and lead times always come from the original document.
- Quotes side by sideWill gathers the quotes that arrived in Gmail into one table with price, lead time, freight, payment terms and expiration date. Hidden differences, like freight paid by the buyer, are out in the open.
- What the supplier promisedIn a long conversation, over email or WhatsApp, Will finds what the supplier committed to deliver, when and on what terms, and records the date on the purchase order in Bling, with the original message.
- Messages that ask for a dateWhen a date goes by, Will follows up with the supplier, citing the item, the order and the agreed date, and ends with a yes-or-no question. A specific message gets a specific answer.
- Invoices matched to the purchase orderWhen the invoice arrives, Will checks it against the purchase order in Bling: items, quantities, unit price and taxes. A discrepancy caught early is less work than a return.
- Suppliers rated on their track recordIn Google Sheets, Will lays out each supplier’s late deliveries, partial deliveries and invoice discrepancies for the half-year. That’s the basis for your next negotiation.
From the first email until the materials arrive, Will follows up, updates the date in the ERP and tells everyone who depends on the purchase: see supplier follow-up, step by step.
Work with Will
Will inside the system you use
Will works on the screen you already use, does the work and records every step.
Your ERPOrdersStockPurchasingFinance
| Order | Customer | Status | Due |
|---|---|---|---|
| #1840 | Casa Aurora | Delivered | Oct 2 |
| #1842 | Ana Paula R. | Waiting on supplier | Oct 10 |
| #1845 | Loja Bem-te-vi | Picking | Oct 8 |
| #1846 | Empório Sul | Invoiced | Oct 9 |
| #1848 | Ateliê Norte | Picking | Oct 12 |
| #1851 | Marcos T. | Waiting on supplier | Oct 11 |
| #1853 | Casa Aurora | Awaiting payment | Oct 15 |
7 of 128 open orders‹ 1 2 3 … ›
Order #1842
CustomerAna Paula R.
ItemsLinen sheet set
SupplierTêxtil Norte
DueOct 10Oct 14YouWill
History
08:41Email from Têxtil Norte: the linen ships Friday
09:10Helena asked Will for the change
09:12Will opened the order
You work in the system, and Will stays beside you with the context.Will does it in the system and records every step. Browser inside Will
A day with Will
Example: Lume Casa (fictional), a home-goods online store with 38 people.
Today
C
Caiopurchasing
Did Têxtil get back to us about the linen?
Will
They replied at 08:41: it ships Friday. That holds up #1842 and #1851, so I’ve already told Marina and Bia.
C
Caiopurchasing
And the date in Bling?
Will
Updated on both orders, with Têxtil’s email as the source. The new date is already in the plan.
Example · fictional company and data
In the systems you already use
Use another system? If it has a login, Will uses it too. See all systems.
Tasks Will takes off your plate
Frequently asked questions
Does Will email suppliers?
It does. It chases dates, asks for quotes and confirms what was agreed, in your company’s tone, and tells you what each supplier said.
Can it make sense of messy emails?
It can. It finds what was agreed, like dates, quantities and terms, and shows which email each detail came from.
What if the supplier uses WhatsApp?
Will chases over WhatsApp too and links the chat to the email and to the purchase in Bling. Wherever the supplier replies, the new date goes into the order.
Does it work with my ERP?
Yes. Will works with Bling, Omie, Tiny, TOTVS, SAP and other ERPs, and matches every purchase to your orders and stock. And if a system has a login, Will uses it too.
See also
Start with what you chase by hand.
Plans tailored to your company. Tell us what takes up most of your team’s day, and Will starts there.