Onboarding with nothing forgotten
Every new hire becomes a checklist in ClickUp with owners: access, equipment, training. Will chases each item until day one.
Will
Right now, you’re the one remembering every onboarding detail.
Will keeps track of hiring, onboarding, vacations and team requests that come in through Gmail, WhatsApp and ClickUp. It prepares a checklist for every new hire, schedules what’s needed in Google Calendar and answers questions with company policy as the source.
JJúliapeople
Hey Will, who has vacation expiring by December?
Willdone
Google SheetsMatched the vacation sheet against hire dates
Google CalendarFound the open windows on each team’s calendar
GmailSent each person 2 date options- Google CalendarBooked vacation for those who already chose
Done.3 people with vacation expiring; 2 have already picked their dates. I’ll remind the third person on Friday.
Example · Lume Casa (fictional), a home-goods online store with 38 people.
Today, without Will
Every back-and-forth becomes Will’s work.
This is the back-and-forth of an ordinary day. Will takes all of it on and tells you when it’s done.
Your day so far5back-and-forths
- Gathered the new hire’s documents
- Asked Pedro if the laptop had arrived
- Hunted for the vacation policy in an old email
- Answered the same benefits question for the third time
- Remembered tomorrow’s training at the last minute
I’ll remember and take care of it. You look after the people.
What Will takes off your plate
Team requests in one place
Vacation, reimbursements and requests that come in by email or WhatsApp become tasks, followed through to the end.
Questions answered, with the source
Will answers common questions from company policies and shows where it’s written.
Dates that don’t slip by
Expiring vacation, the end of probation periods and work anniversaries show up ahead of time, already in Google Calendar.
Everyone sees what they should
Salaries and personal data stay with the people allowed to see them.
Quick guide
How to use AI in HR: 5 practical uses
In HR, AI helps you write job posts, welcome new hires and answer the team’s questions without digging the policy out of an old email. Here are five things Will does in email, ClickUp and Google Calendar. Personal data stays with the people allowed to see it.
- Job posts based on the real day-to-dayTell Will what the person will do day to day, and it writes the job post with responsibilities, requirements and nice-to-haves. Requirements that don’t matter stay out.
- Résumés against the job criteriaWill summarizes each résumé against what the role requires, leaving name, photo and age out of the analysis. HR decides who gets an interview.
- A first-week planFor each new hire, Will builds a day-by-day plan and puts the meetings, the reading and the solo work through Friday on Google Calendar. The new person knows what to expect, and so does their manager.
- Team questions answered with the policy alongsideWhen someone asks about vacation, benefits or reimbursements, Will answers with the relevant passage from the source policy. Whoever asks gets the written rule, not someone’s memory of it.
- What the engagement survey saysWill reads the open-ended answers without identifying anyone and shows the themes that come up most, with examples. The action plan starts with what keeps repeating.
In Will, every hire becomes a task in ClickUp with an owner and a deadline, and Will follows up on each step until the person starts: see how loose ends become tasks with a plan.
Work with Will
Will inside the system you use
Will works on the screen you already use, does the work and records every step.
ClickUpListBoardCalendar
| Task | Owner | Status | Due |
|---|---|---|---|
| Summer collection photos | Lia | In progress | Oct 9 |
| Collection pricing | Helena | Awaiting sign-off | Oct 8 |
| Gift set page | Léo | Stalled | Oct 7 |
| Campaign copy | Rafa | In review | Oct 10 |
| October storefront | Lia | To do | Oct 14 |
| Free shipping over R$300 | Gabi | In progress | Oct 13 |
| New checkout | Léo | In review | Oct 16 |
7 of 64 tasks in the list‹ 1 2 3 … ›
Gift set page
OwnerLéo
BlockerWaiting on Lia’s photos
ListLaunches
DueOct 7Oct 11YouWill
History
MonLéo marked the page as stalled
10:20Gabi asked Will for the change
10:21Will found the blocker: the photos
You work in the system, and Will stays beside you with the context.Will does it in the system and records every step. Browser inside Will
The features behind it
The parts of Will that do this work. Each one has its own page.
A day with Will
Example: Lume Casa (fictional), a home-goods online store with 38 people.
Today
J
Júliapeople
What’s left before Rui starts on Monday?
Will
Just the laptop, which the supplier delivers Friday. His email, Bling access and Tuesday’s training are all set.
J
Júliapeople
Can you send him a welcome message?
Will
Sent, with Monday’s start time and who’ll be there to meet Rui.
Example · fictional company and data
In the systems you already use
Use another system? If it has a login, Will uses it too. See all systems.
In what kind of company
Frequently asked questions
Does Will run payroll?
No. It organizes requests, deadlines and documents. Payroll stays in your own system.
Is it safe for personal data?
Yes. Sensitive data stays with the people allowed to see it. The details are in Security and LGPD (Brazil’s data protection law).
Does it answer the team on its own?
It does, always with company policy as the source. You decide what Will does on its own and what it brings to you, and anything you mark as sensitive always goes through you.
Does it work with my HR system?
Yes. Will works with Gmail, Google Calendar, Google Sheets and ClickUp, and with the HR and time-tracking systems you already use: if it has a login, Will uses it too.
Start with what you chase by hand.
Plans tailored to your company. Tell us what takes up most of your team’s day, and Will starts there.