Late purchase, order at risk
Will matches open purchase orders in SAP against production orders and shows which delay is holding up which order.
Will
Right now, you’re the one chasing suppliers so production doesn’t stop.
Will works in your factory’s SAP, Gmail, WhatsApp and spreadsheets. It matches each late purchase to the production orders it’s holding up, chases the supplier and tells sales when a date changes.
PPaulapurchasing
Hey Will, check if we have materials for next week’s orders.
Willdone
SAPListed materials for the week’s 12 production orders- SAPChecked them against stock and open purchase orders
GmailConfirmed delivery of 9 purchase orders with suppliers
WhatsAppChased the panel supplier, who’s holding up 2 orders
Done.10 orders fully supplied; 2 are waiting on the panels. The supplier promised Tuesday; I’ll check in on Monday.
Example · Móveis Aroeira (fictional), an 85-person custom furniture factory on SAP.
Today, without Will
Every back-and-forth becomes Will’s work.
This is the back-and-forth of an ordinary day. Will takes all of it on and tells you when it’s done.
Your day so far5back-and-forths
- Saw that production order 318 starts Wednesday and the hardware isn’t in
- Called the panel supplier for the second time
- Redid the production sequence in the spreadsheet
- Looked for the email where we agreed on the date with the store
- Told sales that an order will be two days late
Leave the suppliers to me. Production keeps running.
What Will takes off your plate
Suppliers chased in time
An unanswered email or a date that changed: Will chases the supplier, records the new date and tells whoever depends on it.
The right date before anyone promises
Before sales makes a promise, Will checks what’s in production, what’s in stock and what depends on a purchase.
Sales hears it before the customer does
When an order runs late, Will gives the salesperson the new date and the reason, so the customer hears it from you.
The factory brief
Every morning, what came in, what went out and what’s late, in one view, with the production spreadsheet up to date.
Quick guide
How to use AI in manufacturing: 5 practical uses
In manufacturing, AI helps you turn shop-floor know-how into work instructions, organize technical purchasing and record quality problems, without touching the production planning schedule. Here are five things Will does in the ERP, such as TOTVS or SAP, email and the plant’s spreadsheets.
- Work instructions recorded with the people who knowYour most experienced operator records an explanation of a setup, and Will turns it into step-by-step instructions with the safety points highlighted. The supervisor checks the safety points and posts the instructions at the machine.
- Bills of materials turned into purchase ordersWith the product’s bill of materials and the production order quantity, Will calculates what to buy, subtracts the stock in TOTVS and opens the purchase orders, with the units of measure double-checked.
- Technical quote requests without ambiguityBefore the request for quotation goes out, Will flags anything vague: specification, tolerance, finish, quantity per batch. A supplier who understands the request quotes it right.
- Nonconformances properly recordedWill organizes the defect report with the batch, machine, shift, what was observed and the immediate action, and opens the investigation task in ClickUp. A complete report helps find the cause.
- Maintenance straight from the manualWill reads each machine’s manual, lists the preventive maintenance items with the frequency for each and schedules them on the maintenance team’s Google Calendar. The plan comes out of a document nobody ever read cover to cover.
For Will, a purchase is only done when the materials reach the plant, not when the supplier replies: see how Will follows through to the end.
Work with Will
Will inside the system you use
Will works on the screen you already use, does the work and records every step.
Your ERPOrdersStockPurchasingFinance
| Order | Customer | Status | Due |
|---|---|---|---|
| #1840 | Casa Aurora | Delivered | Oct 2 |
| #1842 | Ana Paula R. | Waiting on supplier | Oct 10 |
| #1845 | Loja Bem-te-vi | Picking | Oct 8 |
| #1846 | Empório Sul | Invoiced | Oct 9 |
| #1848 | Ateliê Norte | Picking | Oct 12 |
| #1851 | Marcos T. | Waiting on supplier | Oct 11 |
| #1853 | Casa Aurora | Awaiting payment | Oct 15 |
7 of 128 open orders‹ 1 2 3 … ›
Order #1842
CustomerAna Paula R.
ItemsLinen sheet set
SupplierTêxtil Norte
DueOct 10Oct 14YouWill
History
08:41Email from Têxtil Norte: the linen ships Friday
09:10Helena asked Will for the change
09:12Will opened the order
You work in the system, and Will stays beside you with the context.Will does it in the system and records every step. Browser inside Will
A day with Will
Example: Móveis Aroeira (fictional), an 85-person custom furniture factory on SAP.
Today
S
Sérgioproduction planning
Is any purchase holding up production this week?
Will
One. The hardware for production order 318 was due yesterday, and the supplier hasn’t answered Monday’s email. The order starts Wednesday.
S
Sérgioproduction planning
Can you get a date from them and tell sales?
Will
Asked for a date by email and on WhatsApp and told sales. The supplier already replied: delivery early tomorrow, in time for the order.
Example · fictional company and data
In the systems you already use
Use another system? If it has a login, Will uses it too. See all systems.
The teams that use it most
Tasks Will takes off your plate
Frequently asked questions
Does it work with our factory’s ERP?
Yes. Will works with SAP, TOTVS, Omie and other ERPs, with banks through Open Finance (regulated by Brazil’s Central Bank), and with production’s email, WhatsApp and spreadsheets. And if the system has a login, Will uses it too.
Does Will schedule production?
No. It shows what threatens each order, chases the materials and tells whoever needs to know. Scheduling stays with production planning.
Does it talk to suppliers?
Yes. It presses for a date by email or WhatsApp, records what was agreed and follows up again if the delivery doesn’t come.
Does it work for a small factory?
Yes. With an ERP or just spreadsheets and email, Will keeps track of purchases, suppliers and orders.
Start with what you chase by hand.
Plans tailored to your company. Tell us what takes up most of your team’s day, and Will starts there.